Why reviewing your tenancy documents now could save you stress later

As the summer lettings season gets into full swing, it’s easy to focus on finding tenants, arranging viewings, and preparing properties. But one of the most important (and often overlooked) parts of a successful tenancy is the tenancy agreement itself.

At Wards Property Management, we regularly review tenancy agreements for landlords across Stoke-on-Trent to make sure they’re legally sound, fair, and fit for purpose. With new guidance, compliance updates and shifting expectations in 2025, now is a smart time to double-check your paperwork – especially if you haven’t updated it in a while.

Here’s what landlords in Stoke-on-Trent need to consider this summer.

Has your agreement kept up with legislation?

The private rented sector has seen considerable legal changes in recent years – and more are on the horizon. While the long-awaited Renters (Reform) Bill is still under debate, there have already been updates to:

• Deposit protection requirements>

• Notice periods>

• Electrical safety rules (EICRs)>

• HMO licensing>

• Minimum EPC standards>

If your agreement still refers to outdated rules, or doesn’t reflect current notice periods or deposit handling regulations, you could face challenges if a dispute arises.

Are your clauses fair and enforceable?

Many landlords still rely on old templates or DIY tenancy agreements downloaded years ago. These often contain clauses that are now classed as unfair, unclear or even unlawful – such as excessive penalty charges, blanket bans on guests, or outdated joint liability terms.

Tenants have more rights than ever before, and if your terms are challenged, a tribunal may rule in their favour. That’s why it’s important to ensure your agreement is professionally drafted and based on the latest legal standards.

Do you cover modern expectations and responsibilities?

Tenancy agreements today should include clear guidance around:

• Who is responsible for what repairs>

• Digital communication and how notices will be served>

• Expectations around smart meters, broadband installation or energy suppliers>

• Terms for early termination, subletting or property access>

These are common issues that can cause confusion and friction if not clearly laid out. A strong agreement helps avoid misunderstandings and protects both parties.

Have you documented all required disclosures?

Alongside the tenancy agreement itself, landlords are legally required to provide tenants with key documents such as:

• A valid EPC>

• A current gas safety certificate>

• The latest ‘How to Rent’ guide>

• Details of the deposit protection scheme>

• EICR (Electrical Installation Condition Report) where applicable>

If these aren’t provided at the start of the tenancy, you may lose the right to serve notice later – even if the tenant is in breach of contract.

Let us check it for you

At Wards Property Management, we take compliance seriously. Whether you self-manage or use our fully managed service, we’ll make sure your tenancy agreement reflects the latest legislation, protects your investment, and sets clear expectations from day one.

If you’re letting property in Stoke-on-Trent this summer, let’s get your paperwork in order now – before the next tenant moves in. It’s one less thing to worry about!